Ambitious people strive to make a name for themselves in their respective industries. It doesn’t matter if you are a travel blogger, real estate agent, lawyer, or online marketer. Being an authority in your niche comes with many perks.
For one, prospects will consistently come to you in droves. You don’t even have to keep your marketing efforts in full swing — they will come knocking on your door and call you on their own accord.
They will even take the liberty to fill up your inbox with thousands of inquiries, which would easily take hours or even days to comb through. If the thought of going through all the emails is starting to overwhelm you, then don’t let it. With Email Parserr, managing the email inquiries you get from your prospects will only take minutes.
Instead of spending hours sorting through your emails, you can quickly set up an email parsing tool to directly scrape valuable contact information, billing information, and email attachments. Try Parserr for the best email data extraction services if you’re seeking the market leader in data extraction services.
Automate Data Extraction from Emails
You probably know how taxing it can be to extract emails manually. Email parsing simplifies the process by doing all the laborious tasks, leaving you more time to undertake other duties requiring your attention.
Instead of spending hours sorting through your emails every day, you can spend a few minutes setting up Parserr’s email automation tool to select the data you need. First, you need to create a Free Parserr account. Then you need to set up the parsing rules to select the valuable data you require ( phone number, email addresses, email parsbilling information, pdf email attachments, and so on).
After the initial setup, all incoming emails with the specified information will automatically have their data scraped and saved – you can even have this data exported to your favorite database, CRM, or hundreds of other Online Applications.
What Does an Email Parser Do?
You may extract emails with this software from both online and offline sources. Search engines, webpages, social media platforms, email clients (such as Gmail, Hotmail, Microsoft Outlook, etc.), and local files and folders on your computer are all places where the scraping tool can extract email addresses.
Put simply, an email parser is a piece of software that automates data extraction from email messages. The data will then be converted into a format that can be downloaded or sent directly to another platform. Many platforms today allow you to extract emails and other data from websites, but you can only get the best results if you invest in the best email extraction tool in the market.
Once you automate email data extraction, you are assured of 100 percent accuracy. The volume of consumer data can be daunting, for instance, if you receive hundreds of orders from numerous networks daily, like an online grocery store featured on several apps.
Even the most skilled manual data entry operators cannot guarantee accuracy in this situation, and an error can disastrously impact your ordering and delivery processes. Data like client phone numbers, order details, and delivery points can be made known to the delivery team via email parsing.
A reliable email parsing tool will always deliver comprehensive, precise data that meets your requirements. This implies that clients can always rely on your company to deliver exactly what they need.
Parserr is the solution if you are ready to increase your company’s productivity, optimize your time and resources, and cut expenditures. Automate your email data extraction process with Parserr regardless of the stage your company is in. Whether you are a startup adapting to heavy client demand or a renowned brand trying to scale up, Parserr will suit your needs.
Sounds promising, right?
Getting Started with Parserr’s Email Automation Tool
Most people think getting started with Parserr’s email automation tool is complicated, but this is not the case. Here is a glimpse of what you will require before you can start extracting email addresses with the tool.
Step 1: Set Up an Account with Parserr
To get started with Parserr, you must go through the initial setup process, which will prompt you to send a “test email.” You don’t need to do anything fancy to complete this step. Just use your regular email client and send the test email to the address shown on the screen:
Remember to Save the Parserr Email Address for Auto-Forwarding
Be sure to jot down the email address that Parserr provides you during the initial setup— you’ll need it when you set up auto-forwarding on your email service.
Step 2: Set up Auto-Forwarding Emails
For the steps on auto-forwarding emails, refer to the following pages:
- Gmail – Automatically forward Gmail messages to another account
- Hotmail/Outlook – Turn on automatic forwarding in Outlook on the web
- Yahoo Mail – Automatic email forwarding in Yahoo Mail
Step 3: Select the Email Data You Would Like Extracted
After you send your test email, the Parserr platform will automatically refresh and take you to the next step. You will then specify the part of the email where data can be extracted from:
Take note that you can still parse data from other parts of an email even after you’re through with this step. That said, you don’t have to worry too much about what you select at this point.
Step 4: Choose the Automation Platform Integration to Send Data to (optional)
Next, you need to choose an automation platform that will enable you to integrate Parserr data with other services. If you want, you can skip this step, select “No, none of them,” and click “Next.”
In its current version, Parserr currently supports integrations through Zapier and Microsoft Flow.
After selecting an automation platform, you can complete the Parserr setup by specifying what you want to do with extracted data.
Step 5: Choose How to Export
The default option is to export them into a local spreadsheet file simply. However, you can also select a specific third-party platform that optimizes the parsing process to suit your specific objectives.
Parserr is compatible with hundreds of third-party platforms — from email marketing tools to social media networks.
Step 6: Send Email Leads and Contact Info
Since the original goal is to help you organize email inquiries, let’s pick an email marketing tool like MailChimp. Not only is it free to use, but it also has automation features that can be used in your lead generation and nurturing processes.
MailChimp also allows you to score and segment your leads into lists. This will enable you to personalize your emails according to where they are in your sales funnel.
That’s it! After the setup, you can automate data extraction with Parserr. The only thing keeping you from achieving more is not having Parserr.
How to Create Email Parsing Rules
Next, let’s proceed to one of the most important aspects of using Parserr — creating rules.
To create rules for your Parserr account, head to the “Rules” tab from the main menu and click “Add Rule.”
Choose an Email Attribute
On the next page, choose the part or attribute of an email you would like to use for the new rule. This can be the email’s subject, body, sender, CC recipients, attachments, or headers.
To help you understand how this works, let’s try something simple — extracting the sender’s email address and sending it over to MailChimp.
For this, select “From” and scroll down to view the initial data. If this is your first time creating such a rule, you should see the email address you used with the test email earlier.
This is just to give you an idea of the data that will be extracted once you finalize and save the rule. But before you do, don’t forget to give it a name.
Notice the green plus symbol below the initial data field? You can use it to refine the initial data through additional filters.
For example, you can remove all the empty lines in the email body, capture all URLs, get the first names of senders, and so on. But since we only want to transfer leads to MailChimp, you can overlook filters for now.
Selecting the Right Integration
After you save your new rule, Parserr will automatically capture all senders’ email addresses. This step involves letting you decide what to do with your data. And to do this, you need to head to the “Integrations” tab.
The good news is, Parserr already has a pre-configured integration workflow that accomplishes exactly what you need. Under the “Zapier Integrations,” look for “Create new MailChimp subscribers from new Parserr emails” and “Use this Zap.”
After which, you will be required to fill in your credentials and grant the necessary permissions to make the workflow happen. For your convenience, it is a good idea to launch a new tab in your browser and log in to your accounts from there.
You can then follow the on-screen instructions to finish setting up the workflow. When asked to set up your Parserr email, don’t forget to select the address presented to you earlier.
On the MailChimp side of things, you need to pick a specific email list and choose the Parserr rule you created earlier, which should appear as:
Sounds confusing? Don’t worry.
To ensure you entered the correct values for each step, Zapier will run checks and make sure valid inputs have been made.
Finally, wait for Zapier to turn on your newly-created workflow. A confirmation will show that you’ve successfully automated your first email parsing process — congratulations!
What Else Does Parserr Do?
Parserr has various useful tools for data extraction that can benefit your business. What you choose depends on your business demands. Based on the integrations currently supported by the platform, here are some of the useful workflows you can replicate:
- Extract into an Excel or Google Docs file
- Extract PDF attachments
- Get the first names of senders for personalization purposes
- Scan emails for product keywords to segment the lead accordingly
- Funnel new leads into your CRM platform
- Scan Invoice & Billing Data
Whether you own a large company or a small business, you will need a tool that can extract information accurately from emails. Consider using Parserr for your data extraction demands, as it is the most comprehensive email parsing technology available and will integrate perfectly with your current business practices and procedures.
You Don’t Need Data Entry Personnel
The era when companies would hire employees for manual data entry is gone. Manual data entry is expensive, time-consuming, and laborious. Even with the most skilled personnel, the work done can never be 100% accurate, as it is human nature to make errors.
Some businesses are sensitive, therefore, cannot afford to make mistakes, especially those concerned with deliveries. You need to get the right order and address for delivery, lest you make the customer angry. Confusion is bound to happen during high seasons when numerous customers need your products, but the number of employees in your company is still the same. This kind of pressure can result in chaos, but the good thing is you can avoid it.
Automating data extraction from emails using Parserr will solve this problem seamlessly. With the software’s various functions, you can redirect resources previously used in these areas to more important fields. Owning a business requires working hard, but working smart is always the safest route.
Wrapping Up
Parsing is a great way to save time and maximize efficiency when managing leads through email. You can automate lead segmentation, acquire specific details for personalization purposes, and transfer leads to a different platform — it’s only a matter of finding the right combination of services you can integrate.
At its core, an email parsing tool is designed to scan each email for particular words and phrases. After you have set up your extraction rules, the program will automatically gather and extract key textual data from every incoming email, making it much simpler to identify what you are searching for.
Your Gmail inbox, or any other mailbox, won’t need to be manually searched for keywords, addresses, or file titles because the extracted data is gathered and supplied in a useful simple text format. Thanks to an email parser, your inbox won’t be packed, and you’ll have more time for marketing and other business-related tasks.Of course, all these won’t be possible without a reliable email parsing platform like Parserr. And hopefully, the guide above helped you learn how to use it to extract emails. Check out our support articles for help setting up your parsing account, or contact us today for more information!
